Effective date: 24 September 2026
RatioCheck
RatioCheck does not require an account and does not collect, transmit or sell personal information. It does not contain advertising, third-party analytics or tracking technology.
Information stored on your device
The child counts, staff counts and app settings entered into RatioCheck are stored locally on the device so the app can remember them. Preschool Systems cannot access this information. It may be included in device backups controlled by the device owner and Apple.
Children's information
RatioCheck does not ask for or store children's names, dates of birth, photographs or individual records. Users should not enter personal information into the app.
Employee self certification
The optional self-certification form collects your name, preschool setting, sickness dates and details, declaration, and drawn digital signature. It does not ask for your date of birth, National Insurance number or phone number. When you choose “Send to manager”, the information is stored in a secure intake and transferred to the restricted manager inbox. A manager can then match it to your employee file and use it to prefill a Return to Work interview. After checking the address on your staff file, a manager may choose to email you a copy through the preschool Microsoft 365 mailbox. An unfinished form is not saved by the website after you close the page. You may print or save your own PDF copy.
Only authorised managers in Preschool Systems can review and link submissions. A public link does not verify the identity of the person completing the form, so managers should confirm identity before filing it. Contact your preschool manager about access, correction, or retention of an HR record.
Flexible working requests
The optional flexible working form collects your name, preschool setting, current and requested working patterns, preferred start date, any previous statutory request date, information you choose to add, and your digital signature. It is sent to the restricted manager inbox and may be linked to your employee file. After checking the address on your staff file, a manager may choose to email you a copy through the preschool Microsoft 365 mailbox. An unfinished form is not saved after you close the page. You may print or save your own PDF copy.
This website
This website does not use analytics or advertising cookies. Its hosting provider may process standard technical request information, such as an IP address, for security and reliable delivery.
Changes
If an app's data practices change, this notice will be updated before the relevant feature is released.
Contact
Questions about privacy can be sent to support@preschoolsystems.co.uk.